Managing Staff
The Team page lists all staff members in your lab. From here you can add new members, edit existing profiles, and manage onboarding.
Adding a staff member
- Click Add staff in the top right
- Fill in the name, role, and email
- Set the contract type (full-time, part-time, intern)
- Save — the staff member will appear in the rota immediately
Roles
- Lab — embryologists working in the main lab
- Andrology — andrology technicians
- Admin — administrative and support staff
Roles determine which shift rows the staff member appears in on the schedule grid.
Onboarding status
New staff can be marked as onboarding with an end date. During onboarding, they count at a reduced weight for coverage calculations. After the end date, they automatically move to full weight.
Contract types
| Type | Coverage weight |
|---|---|
| Full-time | 1.0 |
| Part-time | 0.5 (configurable) |
| Intern | 0.5 (configurable) |
These weights affect how the AI engine calculates whether a day has sufficient coverage.
Deactivating staff
To remove a staff member from the rota without deleting their history, set their status to Inactive. They will no longer appear in new rotas or assignment lists.